Background and Challenges
Managing intermittent and multi-site workforce flows
Studio TF1 (a subsidiary of the TF1 Group) is a leader in audiovisual production and distribution with a strong international presence. The group employs approximately 2,000 people. In France, more than half of these are freelance entertainment industry workers spread across several locations (Sète, Marseille, Paris, etc.).
Before adopting Pyla, coordination between HR, production, and IT was complex and relied on fragmented processes (SharePoint, Excel, Power Automate). This manual approach created significant risks:
- Constant staff turnover: a succession of very short-term (temporary) contracts, making it difficult to track access and equipment.
- Lack of visibility: at any given moment, it was impossible to know exactly which freelance workers were still on staff, who was coming back, and who had access to which equipment or active accounts.
“In cybersecurity, you can only protect what you know. Before Pyla, there was a gray area regarding who had access to which hardware.”
Emmanuel Nicolic, CIO/CISO at Studio TF1
The Pyla Solution
A centralized orchestrator for IT and HR
At Studio TF1, the IT department supports two types of users:
- The workforce managed by HR: permanent employees, temporary employees, work-study students, vocational trainees, and interns, all of whom are managed using the ADP HRIS solution.
- The population of freelance workers, which is organized by trade, specifically audiovisual production.
Pyla will integrate and centralize HR data on one side (via ADP) and production data on the other, which will bring all the information together in one place and facilitate coordination among teams (IT operations, managers, HR, General Services, etc.).
“We wanted to connect Pyla to our HRIS to avoid the tedious, time-consuming, and error-prone process of double data entry, and this has been a huge relief for the HR teams.”
Emmanuel Nicolic, CIO/CISO at Studio TF1
This makes it possible to estimate future staffing needs and also provides a clear overview of the general movement of all employees.
“This allows us to manage our resources more effectively and reuse licenses more efficiently without overusing them.”
Emmanuel Nicolic, CIO/CISO at Studio TF1
Full coordination and traceability
The tool acts as a smart ticket management system that notifies the right departments (IT, ID badges, furniture) at the right time.
“We receive Pyla tickets that are assigned to us, and we have a daily workflow for allocating them to the various resources.”
Anne-Laure Carnielo, Head of General Services at Studio TF1
The benefits
Direct ROI and enhanced security
The implementation of Pyla has yielded immediate benefits, both financially and in terms of protecting the group's assets:
- Direct savings on licenses: The visibility provided by Pyla made it possible to reclaim and reassign approximately 200 Office 365 licenses that were no longer in use.
- Optimization of the hardware inventory: approximately 100 pieces of IT equipment (computers, peripherals) were identified as unused and returned to inventory.
- Enhanced physical security: Offboarding tracking now ensures that access badges are systematically deactivated when employees leave the company.
- "Day One" Readiness: New employees have everything they need from the moment they arrive, eliminating productivity losses.
“Since we’ve had Pyla, we’ve been able to recover about 200 Office Suite licenses and optimize around 100 pieces of hardware that we were able to reuse because they weren’t in use.”
Emmanuel Nicolic, CIO/CISO at Studio TF1
